Pricing & Features
Welcome to our HOA website pricing & features page. Professionally designed WordPress websites and helpful supporting services that stand out from the rest. The RGB Team has been building websites and servicing Community Associations since 2001 with web design and features tailored to their community and residents.
WEBSITE DESIGN
Team Support & Management
The RGB Team is fully engaged in every project and throughout the entire relationship as your service provider. All new projects include:
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- Kickoff meeting to confirm project details
- Asset review meeting
- New website presentation and review meeting
20 hours of management time is provided to every client for your website. This time is used for the following:
- Initial 2-hour Planning meeting via Zoom or in person (Naples office only)
- Creation of Checklist tasks/needs from the client
- Checklist Deliverable Review meeting via Zoom
- 2-hour Presentation of Website
- 2 hours of Training for Administrators of the website
Our team will also communicate and respond to emails during the project and we are available by phone M-F 9 am-5 pm
Some clients need additional help with, additional consultations, domain transfers, registrations, additional presentations, Google, or other services, which you can request in the GET STARTED FORM and special arrangements will be made to help you with that type of support.
After the website is launched you can arrange an ongoing support plan that best suits you and the community.
Premium Design
- Beautifully Designed to match your community brand and vibe.
- No Page Limits, After the initial build you can create as many posts or pages as you like!
- Mobile Responsive designed for desktops, tablets, and mobile devices
By having your own independent website you will be in full control and can avoid being tied to a design that falls short in representing your community or helping you communicate with your residents. Tour our portfolio of community association websites and you will see the difference in design quality.
Desktop, Tablet, Mobile Compatible
The website will detect what type of device and screen size is used to view the website and automatically reformat it to fit into the viewable area.
- Touch-enabled navigation for phones
- Mobile Navigation Menu
- Stackable Content Layout
View any of our live websites on your mobile devices to see how they display on those devices.
Advanced Menu Navigation
Your website will include an advanced Menu Navigation
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- Utility Navigation – Located above the main navigation for quick information, Register/ Login, etc.
- Main Navigation – Located at the top of the page will include the Logo or community name, sub-menu, and main page links
- Footer Navigation – Located on every page will include copyright, community address, community name, management information, and quick links
- Sticky Navigation – The top menu will follow as users scroll down a page, making it easy to navigate and find information
- Back To Top – A back-to-top button is located at the bottom of every page, making it easy to start at the top and avoid excessive scrolling
Flexible Page Options
Within the Project, you can choose to activate or disable pages, sections, and fields to suit your community’s needs
Predesigned Content Pages
We make it EASY for you! All websites include the following pre-designed public page layouts available to use. You are never limited on how many pages you can create. Pre-designed pages are simply a way for you to use professional layouts designed to showcase your community offerings.
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- Home Page
- Community Page
- Amenities Page
- Around Town / Area Links
- For Sale/For Rent List
- Agents, Renters, Guest Page
Page Content Management Tools
You have full control of your page content and features
- Edit content anytime and save it for immediate view
- Turn pages, sections, or features on or off
- Create, Edit, or Schedule important information & announcements
RGB installs a very user-friendly page content editor that allows our clients the ease and confidence to manage their community websites. All projects include training and if you are in a situation where you need help or need to schedule a training session they are available.
Website Photos
Send us your community photos! We will display them on the website pages below
- Home Page – Feature photo or video background
- Community Page – Multiple photos
- Amenities Page – Add a photo for each amenity, as you see fit
- Around Town – We can use a geographic location landmark or a photo you supply
Don’t have any community photos? That’s okay. Just let your designer know and we will provide area photos, nature photos, or ambient photos, that are suitable for your community based on its geographic location or vibe.
Stock Photography
Don’t have any photos? No problem. If you need some supplemental photos for your website RGB will provide images you can use within the following categories
- Geographic Area Photos (Landmarks for your city, state or county)
- Nature Photos
- Ambient Photos
RGB will also provide you with links to resources if you want to purchase your own photos for the website.
*HELP TIP: We encourage you to check with your community residents or take photos even with your mobile devices as they can be an easy and rich source of imagery exclusive to your community
Custom Photo Galleries
Photo Galleries by Category/Albums
Photo galleries are great for communities that have social events. Photo galleries can be located in the Public or Private sections of the website.
Google Map
Google Map of the community displayed on your website is included and optional
Using Google maps is a great way to identify your community’s location which will be helpful to visitors destined to visit or service a resident in your community.
User Policies (Privacy, Cookies, Terms)
Included in your website is a page that describes your User Policies –
- Cookies Policy (if you track data on the site or use site tracking tools)
- Privacy Policy (how you use the information you gather)
- Terms of Use (Disclaimers to protect you if there is inaccurate, or outdated information on the website
RGB will install a standard privacy policy for all websites, but it is up to the community association to review and provide any adjustments to these policies.
Accessibility Tool
User accessibility for impaired users is an important feature that is included or optional
RGB will create on behalf of our clients their USERWAY Free account which will enable us to add an Accessibility widget to the website. Paid versions are available should you choose to further enhance the accessibility features.
Disclaimer: USERWAY is a third-party service and RGB is not affiliated with the organization. RGB is not responsible for any defects or performance issues related to UserWay
FEATURES
Unlimited Administrators
Create as many unique administrators as you need to access the high-level control panel and administer updates, edits, and approvals for the website and features.
Resident Access: Registration & Login
- Resident Registration – Residents will be able to Register for access to the private sections of the website. During this process, an Opt-in for the Resident Directory can be enabled and The Community Terms checkbox will be present, if applicable. After submission, an email will be sent to the Resident notifying them that the access is pending approval.
- Registration Approval – After residents register an email will be sent to the Administrators of choice notifying them to log in and approve access for the resident. The administrator has complete control of the process – a notification email will be sent to the resident once access is granted
- Lost Password Reset – Allow your residents to reset their passwords without assistance
- Access to Private Areas – Once approved the resident will have access to private sections of the website
ALL PLANS include custom registration fields based on your community and customized instructions or information for your residents.
Even more, options are available for your residents to edit and update their profile and opt-in to a Resident Directory.
RGB works very closely with the community to plan the registration forms because they are so important.
User Groups
*PALM PLAN
Single User Level Group (Residents) to access private areas of the website
*PINEAPPLE PLAN
Two User Level Groups (Residents, Board) to access private areas and Board Portal.
*PARADISE PLAN
Multiple User Level Groups to access specific sections of the website
This includes User Level Permissions for content editing – Ideal for community clubs who are permitted by the Board to manage their own sections of the website.
Community Dashboard
The Community Dashboard is the page of the website that the Logged in user will see. This page includes the following:
- Important Announcement (or most recent news)
- List of Board Members
- Next Board Meeting (Date, Time, Place, Virtual Meeting Link if available)
- Contact the Board or Property Manager – online submission form
- Quick Links to other Private areas of the website
Searchable Document Manager
- Searchable Document Manager – Easy Search Features. Allow residents to search by Category, Document Name, Date, or Keyword –
- Flexible Organization – Have a unique category like Recipes or Architectural Guides? No problem, the document categories are completely customizable!
- Unlimited Document Storage – Keep your files as long as you need or archive them year after year
- Media Storage – 5GB for video and image files
(Document Types) PDF, Excel, Word & .jpg files are all acceptable documents
*PALM PLAN
RGB will include 10 Pre-set categories and upload 20 documents before launch to get you started
*PINEAPPLE PLAN
RGB will include 15 Pre-set categories and upload 40 documents before launch to get you started
*PARADISE PLAN
RGB will include 15 Pre-set categories and upload 60 documents before launch to get you started
Have more documents? We’re happy to tailor a plan based on your document archiving needs.
Scheduled News & Announcements
- News & Announcements – Create news or important announcements directly on your website through an easy-to-use content management system
- Customized Display – News posts can include a photo, text area, attached document, and social share tools
Auto Notification Emails
Keep in touch with your community! If enabled, a notification will automatically be emailed to Users when a new Announcement is created. The notification will include the announcement content and a link to the website for users to read. It’s that easy!
Online Fill-in Forms
Online Fill-in forms are a great and easy way for your residents or the public to inquire.
- Who Get’s the Form– Forms can be emailed to multiple email addresses and the user can also get a copy of their submission form
- Form Submissions – A great feature! All form submissions are stored. You can look back in your form submission history to search for or export the form submissions
*PALM PLAN Includes 3 Fill-in Forms
*PINEAPPLE PLAN Up to 4 different Fill-in Forms
*PARADISE PLAN Up to 6 different Fill-in Forms
- Maintenance Request
- Report A Problem
- Contact Board
- Contact Property Manager
- Guest Registration or
- Parking Pass Request
- Reserve Clubhouse
NOTE: The forms listed above are included in the plans for the project, but they can be adjusted as needed – RGB will review form requirements with our clients as part of the kick-off meeting.
Searchable Resident Directory
The Searchable Resident Directory is a great feature. The variations on what directory information will show are completely customizable. Websites that include the Resident Directory include an opt-in feature on the Resident’s profile and the Resident can update their profile information anytime.
Palm Plan – One Directory
Pineapple Plan – Two Directories (Resident & Board)
Paradise Plan – Three Directories (Resident, Board, Other)
Community Calendar
You have two options
- Option 1 – We can embed a Google Calendar to display on the website page. This is a great way to display regular happenings such as Garbage Pickup days, Pool Hours, etc., and then add special events.
- Option 2 – Using one of the pre-designed pages you can list your events
Online Voting, Polls & Surveys
Allow your Residents to take a vote, survey, or poll on a custom topic.
The system is very easy to use and you can control the questions and answer options, privacy, real-time results, etc. See more by logging in and selecting Voting, Polls & Surveys from the dropdown.
Payment Form
Single Online Payment Form – Single payment form to accept credit card payments. Open field for the user to enter their information, payment amount, and an auto response message.
Requirements:
- Merchant account information
- Form Fields
- Terms & Response Messages after Payment
- RGB Team will work closely with you to plan and test the Payment Form
HOA Dues Payments
A Flexible and Easy-to-Use Dues Payment System features the following
- One-Time Dues Payment
- Recurring Auto-Payment Option
- Implement Payment Option Types (Invoice, CC)
- Other Payment Products are great for Club Rentals, Deposits, Etc.
Residents will be able to view their shopping cart history of payments, update their payment information, and manage their payment credit cards
WHAT IS REQUIRED
- Stripe merchant account
- Terms & response messages after payment
- RGB Team will work closely with you to plan and test the HOA Dues Payments system
SMS Text Notifications
Keep in Touch – You can set up Auto-Generated or single-use text notifications to Opt-In subscribers. This can be connected to your Posts Announcements and News or used for emergencies or unexpected alerts.
A $50 per month service fee is added to your plan to enable SMS text messaging. This is a great way to keep in touch with your residents who Opt-in to receive text messages.
ACCOUNT SERVICES
SSL Secure Certificate
An SSL certificate provides security for online communications. When a web browser contacts your secured website, the SSL certificate enables an encrypted connection. It’s kind of like sealing a letter in an envelope before sending it through the mail.
*This feature is only available for websites hosted with RGB
Website Backups
Full website backups are performed once daily, weekly, and monthly. Backups are performed on the server where your website is hosted and also transferred to a remote server to ensure redundancy.
*This feature is only guaranteed for websites hosted with RGB
Plugin & Software Updates
Leave the Updates to RGB! RGB will keep the website software updated on a regular basis. This ensures the performance of features and helps keep your website secure.
NOTE:
Unscheduled updates may need to be performed for security or performance reasons. Should this happen there is nothing you will need to do. RGB will manage any unscheduled maintenance. If for any reason we can not do this while the website is active a notice will be placed on the website that maintenance is being performed.
*This service is only available for websites hosted with RGB
Website Email Deliverability Software
To help prevent notification emails such as registration forms, password reset requests, online forms, and other notifications from the server going to spam, RGB will enable email deliverability software.
*This service is only provided for websites hosted with RGB
**In some cases where a users email has very high security rules, some emails will still rout to their spam folder and require the user to create the proper filter to the inbox.
DNS Services
RGB provides DNS Record Services
The Domain Name System (DNS) is the phonebook of the Internet. Humans access information online through domain names. Web browsers interact through Internet Protocol (IP) addresses. DNS translates domain names to IP addresses so browsers can load Internet resources.
*This service is only available for websites hosted with RGB
*This service is optional. If you want to use a different DNS provider RGB will provide the website A record IP for you to add to your DNS zone file
*If you have domain-based email hosted outside of RGB’s network and RGB is managing the DNS zone file, you will need to provide the MX records to RGB to add to the zone file
RGB Support
RGB provides excellent timely support to our clients. Our support hours are M-F 9am-5pm EST. Our office holiday hours are always posted on our website Contact Us Page or our Google Business Listing
PALM PLAN – Telephone & Email
PINEAPPLE PLAN – Telephone, Email, and Zoom
PARADISE PLAN – Telephone, Email, Zoom, and In-Person at RGB Office
*RGB Support is only available for clients who host or have an account service plan with RGB
The RGB Difference
YOUR WEBSITE IS YOURS
Retain control over your website and its contents, such as your association's documents, domain, and other assets. Avoid investing time and effort in a website owned by a third party.
WE OFFER STEWARDSHIP & GUIDANCE
Providing clients with informed guidance, presenting viable options, and offering clear explanations of services and features define our company's commitment. With over 22 years of industry experience, we bring innovative ideas to the table. We stand by your side, particularly when navigating challenging situations or when you're unsure about where to begin or what steps to take.
WEBSITES FOR YOUR UNIQUE NEEDS
Recognizing the unique nature of each community, we acknowledge that their website requirements vary. Tailored to accommodate the distinctive operations of different communities, our website options are crafted to accurately and effectively support these crucial nuances.
WE ARE QUALIFIED PROFESSIONALS
With a robust track record in the industry since 2001, RGB stands as a highly qualified vendor for associations. We are committed to supporting your Board of Directors by offering a range of documents, including but not limited to: NDA, Certificate of Liability Insurance, Work Comp Insurance, W9, Copy of Business License, and Letter of Good Standing with the State of Florida.
WE'RE FLORIDIANS!
Residing and working with pride in the vibrant state of Florida, we possess a deep understanding of the intricacies of community associations. Whether overseeing a single master association or managing multiple sub-associations, we grasp the dynamics. Moreover, we comprehend the fiduciary responsibilities of Board and committee members, recognizing their commitment to delivering quality and positive outcomes for the residents they serve.
PLANS & PRICING
PALM
One-Time Website Build Price: $3,500
Deposit: $700
10 Monthly Payments of $280
Account Services: Starting at $75/mo
PINEAPPLE
One-Time Website Build Price: $5,500
Deposit: $1,000
12 Monthly Payments of $375
Account Services: Starting at $125/mo
PARADISE
One-Time Website Build Price: $8,200
Deposit: $1,000
12 Monthly Payments of $600
Account Services: Starting at $175/mo
*The best pricing is to stay within a plan’s features, but if you need something added to a plan RGB will be happy to estimate the additional cost.
OUR SETUP PROCESS
WEB DESIGN PAYMENTS
- RGB requires a minimum deposit based on the plan or options selected and will allow the balance of the project to be paid in 4-12 monthly payments.
- RGB is fiscally sound and we understand the budget process. Therefore, payment start dates can be differed if needed up to 4 months, to fit into a community annual budget cycle.
HOSTING & SUPPORT
- RGB does not require a contract for hosting – We keep our clients by providing excellent support and services. Once the website is paid for it is the sole property of the client. The client can request a complete backup of the website.
- To Get Started please complete the inquiry form and schedule your consultation appointment
- Once the inquiry form has been submitted you will be able to schedule a demo with an RGB Team member to answer questions and confirm the plan features and options
- Next, RGB will prepare a proposal agreement and send it to the Authorized agent for the community association
- Upon Acceptance, RGB will onboard your account, send an invoice, and get to work according to the plan
- ALL Plans include
- Kickoff Meeting
- Checklist Provided to Client
- Checklist Deliverables Review
- Presentation of Website
- Approval/Changes Request
- Schedule for Live Launch
- For projects that include add-on services or services such as Domain Registration, Email Setup, or Google Support additional processes will be implemented into the Proposal
RGB understands that no two projects are alike and some clients need help in areas others do not. Don’t worry we are here to help you. Our goal is to make this process enjoyable with a positive outcome for each community no matter how BIG or small.
About RGB Internet Systems, Inc.
PHYSICAL OFFICE IN THE USA
- A City of Naples, State of Florida Company
EMPLOYED FULL-TIME DESIGNERS
- A team of talented individuals who offer helpful outstanding service
- Meet Our Team
EXPERIENCED PROFESSIONALS
- Founded in 2001.
- Tour Our Portfolio
SUPPORTING SERVICES
- We help, where others do not
- Domain Name Registrations
- Google Maps & Account Support
- Graphic Design
- Sticky Situations - acquiring access, domain transfers, consultation, and guidance